Add Classes

Administrators can create classes for any school in the district. Teachers may only create classes if their access level for the school is set to All. Only an administrator can change a teacher’s access level. Learn more about changing access levels here.

If you are an administrator, you can use the student import to create classes. Learn more.
  1. Go to Students.
  2. In the left menu, select a school.
  3. Click Create Class.
  4. Enter the information.
    Leave the SIS ID and SIS Name fields blank. These fields are for users that sync their data using Clever.
  5. Click Save or, if you want to continue adding classes, Save and New.

User Roles and Access

There are three roles in the Waterford Manager: district administrator, school administrator and teacher.

  1. District administrators have access to the entire account, including all schools, students and staff. Administrators can override student placement in the curriculum and only administrators have access to the “Staff” tab and “Settings.”
  2. School administrators are limited to just the school he or she is assigned. They can add staff, students, classes, assign licenses and perform the same administrative operations as a district administrator—just for one school, rather than a whole district.
  3. Teachers only see students within a school. They do not have the “Staff” tab, “Settings” or the ability to override student placement in the curriculum. Teachers are assigned an “Access Level” in their user profile. This determines what the teacher sees in the “Student” and “Reports” tabs. Teachers must be assigned to a school. Choose the school in the dropdown menu under “Access Level.” Generally, we recommend that you keep the Class access level to “All.” This means the teacher will see all classes and students at the school. If you want to limit a teacher to only see students in a specific class or classes, you can select the class in the “Access Level” dropdown menu. If you assign a teacher to a class, that teacher cannot create new classes.

School year and goals

Your school-year dates affect reports and dashboards. Usage recommendations are calculated from the school-year start date to the school-year end date.

  1. Click Settings.
  2. Click School Year/Goals.
  3. Enter the date your students will begin using Waterford in the Start Date field.
  4. Enter the date your students will stop using Waterford in the End Date field.
  5. Click Save Changes.

Usage goals are by default set to the Waterford recommendation of 5 days per week and 15 or 30 minutes per day. However, you can set custom usage goals according to your own goals and needs.

To set your usage goals:

  1. Click Settings.
  2. Click School Year/Goals.
  3. Double check that your school year dates are correct and update if necessary.
  4. Select the program for which you want to modify goals.
  5. Enter the minutes per day and days per week for each grade level. Remember that engagement will be measured according to the goals you set here. 
    If you do not want to specify a usage goal, leave the default value in this field.
  6. Select close and then save.

Your usage goal progress is shown in your progress reports and dashboards. Usage goals are a percentage of Waterford’s usage recommendations. For example, if you put 80 in the Usage Goal field, this represents using courses 80% of Waterford’s recommended usage.

Import Students

Use the import tool to import all student records at the same time using a properly formatted .csv file. You can find a template in Waterford Manager.

  1. Log in as an administrator.
  2. Click Students.
  3. Select a district in the left-hand menu.
    The student import tool can only be used at the district level.
  4. Click Import Students.
  5. Click Download the template.
    Even if you have your staff information in a spreadsheet, you need to make sure the column headings match the template exactly.
  6. Click Show file preparation instructions.
  7. Follow the import instructions in Waterford Manager.
    Students will be placed in classes according to the information in the spreadsheet. If the class name does not exist, the import tool will create it.