Edit staff accounts: Change access level

A user’s access level determines which students the user can see and edit in the Students and Reports tabs. You can change access levels only for staff members with the role of School Administrator or Teacher.

  1. Click Staff.
  2. Select a staff member from the list.
  3. Under Access Level, select a school.
  4. If you want to restrict access to a specific class, select a class.
    You can give a teacher access to multiple classes. Click Add class and select another class.
  5. To remove access to a class, click Remove.
  6. Click Save.

Edit staff accounts: Change username and password

Administrators can change usernames and passwords for all staff members. The staff member does not receive a notification if this happens, so make sure to let him or her know.

This is especially important if you are changing a user’s username. If users do not know their username, they cannot reset their password.
  1. Click Staff.
  2. Select a staff member from the list.
  3. To change a username, enter a new username in the Username field.
  4. To change a password, click Change password and enter the password in the New Password and Confirm Password fields.
  5. Click Save.
    The next time the staff member logs in, he or she will be asked to create a new password and set a new security question and answer.

Assign Classroom Advantage Licenses

Classroom Advantage licenses must be assigned to a teacher before he or she can create playlists and use the Teacher App. You can assign Classroom Advantage licenses three ways: while editing a staff account, creating a staff account or in the staff licenses pages.

 

To add a license while creating a staff account:

  1. Follow the steps to add a new staff account.
  2. During step 4, under Product Licenses, check the box next to and/or .
    Administrator users cannot be assigned Classroom Advantage licenses. This feature is only available for teachers.

To add a license while editing or creating a staff account:

  1. Go to Staff.
  2. In the left menu, select the teacher’s school.
  3. Select the teacher.
    Administrator users cannot be assigned Classroom Advantage licenses. This feature is only available for teachers.
  4. Under Product Licenses, check the box next to and/or .
  5. Click Save.

Go to the staff licenses page to add a license to many staff accounts at once or to view assigned licenses.

  1. Go to Staff.
  2. In the left menu, select a school.
    If you skip this step, the table will display all teacher accounts in the district, which may be several pages long.
  3. Above the staff table, click Licenses.
    staff licences
    Even though the school is no longer highlighted, only teachers in the school you selected in the previous step are displayed. To view teachers in another school or district, select it in the menu. This will switch you back to Staff List, so you will need to click Licenses again.
  4. Check the boxes next to the Classroom Advantage license you want assigned to a staff account. If you want to assign Classroom Advantages to all staff, check the boxes in the header.
    You can also use this page to unassign staff licenses. Simply uncheck the box to remove the license.
  5. Click Save.

Import Staff Accounts

Before importing staff, schools and classes must already exist in the Waterford Manager.

Instead of creating staff members one by one, you can import many staff members by district, school, and class. This is done by importing staff information from a properly formatted .csv file. You can find a template in Waterford Manager.

  1. Log in as an administrator.
  2. Click Staff.
  3. Click Import Staff.
  4. Click Download the template.
    Even if you have your staff information in a spreadsheet, you need to make sure the column headings match the template exactly.
  5. Click Show file preparation instructions.
  6. Follow the import instructions in Waterford Manager.

Add Staff Accounts

You must create schools before you create staff accounts.

Creating staff members gives other users access to the Waterford Manager. These steps explain how to manually add staff accounts. To add many accounts at once, read Import Staff Accounts.

  1. Log in as an administrator.
  2. Click Staff.
    If you are logged in as a teacher, you will not see the Staff button. You must log in as an administrator.
  3. Click Create Staff.
  4. Enter the new staff member’s information.
  5. Click Save or click Save and New if you want to add another staff member.
    The staff member appears in the directory on the left side of the screen.