Manager for Teachers

Manager for Teachers

1.Log In

  1. Go to manager.waterford.org.
    Use Google Chrome for best results.
  2. Enter your username and password.
    Your username is usually your email. Contact your administrator if you do not know your username or password.
  3. Click Log In.

1.1.First time logging in

When logging in for the first time, you will be required to change your password and set a security question.

  1. Go to manager.waterford.org.
  2. Enter the username and password provided by your administrator.
  3. Create a new password.
    Password must be at least 7 characters with a number, lowercase letter, and capital letter.
  4. Select a security question and provide an answer.
  5. Click Save.
  6. Log in with your username and your new password.

1.2.Forgot password

If you forgot your password, you can reset it by following these steps:

  1. On the Log In page, click Forgot password.
  2. Enter your username.
    Your username is usually your email address. If you do not know your username, contact your administrator.
  3. Click Submit.
  4. Answer the security question.
  5. Click Submit.
  6. Enter a new password, and enter it again to confirm the new password.
    Passwords must be at least 7 characters with a number, lowercase letter, and capital letter.
  7. Click Submit.

You will be redirected to the Log In screen. Use your new password to log in.

1.3.My account is missing an email address

manager-missing email

If you see this warning when you log in, edit your profile and add an email address. You will see this warning every time you log in until you add an email address to your profile.

  • Teacher emails are required in order to use the Home Access feature.

2.Edit Profile

Edit your profile to change your password, username, or security question.

  • Only an administrator can change your Product Licenses or Access Level.
  1. Go to manager.waterford.org and log in.
  2. In the top right corner, click your name.
    Teacher Top Bar
  3. Click the text boxes to change your Name, Email, Phone, or Username.
  4. Click Save.
    If you do not enter an email, you will be reminded to each time you log in.
  5. If you changed your Email or your Security Information, a message box will warn you that you will need to log in to the manager again. Click Save to continue, or click Cancel to undo your changes.
  6. Log in again.

2.1.Change password

  1. Go to manager.waterford.org and log in.
  2. In the top right corner, click your name.
    Teacher Top Bar
  3. Under Security Information, click Change password.
  4. Enter a new password and click Save.
    Password must be at least 7 characters with a number, lowercase letter, and capital letter.
  5. A message box will warn you that you will need to log in to the manager again. Click Save.
  6. Log in again with your new password.

 

2.2.Change security question

  1. Go to manager.waterford.org and log in.
  2. In the top right corner, click your name.
    Teacher Top Bar
  3. To change your security question, select the drop box and choose a new question.
  4. To change the answer to your security question, click Change answer.
  5. Enter a new answer and click Save.
  6. A message box will warn you that you will need to log in to the manager again. Click Save.
  7. Log in again.

 

2.3.Walk-through: Edit profile

3.Add Classes

Administrators can create classes for any school in the district. Teachers may only create classes if their access level for the school is set to All. Only an administrator can change a teacher’s access level. Learn more about changing access levels here.

If you are an administrator, you can use the student import to create classes. Learn more.
  1. Go to Students.
  2. In the left menu, select a school.
  3. Click Create Class.
  4. Enter the information.
    Leave the SIS ID and SIS Name fields blank. These fields are for users that sync their data using Clever.
  5. Click Save or, if you want to continue adding classes, Save and New.

3.1.Walk-through: Add classes

4.Students

This guide shows you how to add, edit, delete, and restore student accounts manually through Waterford Manager.

  • Student accounts can also be added and updated by administrators with our import tool or through syncing your school information system (SIS) using Clever.
    If your school or district uses Clever to sync the Manager to your SIS, you cannot add or edit student accounts using Waterford’s Manager.
  • See Manager for Administrators for instructions on import and sync.

4.1.Add a new student

  1. Go to Students.
  2. Expand the student’s school and select the class where you want the student added.
  3. Click Create.
  4. Enter the student’s information.
    Adding a picture makes it easier for students to start their sessions.
  5. Click Save.

4.2.Assign courses

You must have open course licenses to assign courses to students. Course licenses can only be managed by administrator accounts.

To assign courses to multiple students in a class

  1. Go to Students.
  2. In the left menu, select a class.
  3. Under the class name, click Courses.
    class-courses
  4. Click the box in the table header to select all students.
    Check or uncheck boxes in the table to assign courses to only some students.
  5. Click Add.
  6. In the pop-up box, select one or more courses.
    Students assigned to SmartStart PreK may not be assigned to any additional courses.
  7. If needed, adjust the session time. Click OK.

To assign courses to an individual student

  1. Go to Students.
  2. In the left menu, select a class.
  3. Under the student name, click Courses.
    students-courses
  4. Check the box next to the courses you want to assign.
    Students assigned to SmartStart PreK may not be assigned to any additional courses.
  5. If needed, adjust the session time. Click Save.

Students assigned to Waterford Reading and Waterford Math & Science begin with the placement test, which determines the level where they begin.

Only an administrator can manually override a level.

 

 

4.2.1.Walk-through: Assign courses

4.3.Custom Assignments

You can assign activities as custom assignments to play at the beginning of a student’s session. They are not scored and do not affect the student’s regular personalized learning sequence. Once the student has completed the custom assignment, the activity is removed from the list and the student resumes sessions in his or her sequence.

    1. Go to Students.
    2. To add a custom assignment to an entire class, select your class. To add a custom assignment to one student, select the student.
    3. Click Custom Assignments.
      custombutton
    4. Select a course tab.
      tabs
      You will only see multiple tabs if students in your class are assigned to multiple courses. You can only add custom assignments from a student’s assigned course.
    5. Click Add Assignments.
    6. Enter the activity name or keywords in the search bar. Click Search.
      There are no search filters in this section. If you don’t know the name of the activity you need, use the search tools in the Curriculum tab.
    7. Find the activity in the table. Click the play button to preview the activity. Click the + button on the right to add it as a custom assignment.
      assignactivities

 

To view, reorder, or remove custom assignments

  1. Go to Students.
  2. Select the student or class.
  3. Click Custom Assignments.
    If you are adding or searching assignments, click View Assignments to return back to this view.
  4. To make changes, click the check box next to an assignment.
  5. Use the Move up, Move down, and Delete Assignment buttons to change custom assignments.

 

 

4.4.Edit a student account

  1. Go to Students.
  2. Expand the student’s class and select the student.
  3. Place the cursor in the text fields you want to edit.
  4. Update the student’s information.
  5. Click Save.

4.5.Change a student's class

To move a student to a new class, you must have access to the student’s current class and the new class.

  1. Go to Students.
  2. Select the student’s current class.
  3. In the Student List page, click the box next to the student’s name.
    If you want to move more than one student, check the boxes next to each student you wish to move.
  4. Click Move.
  5. Select the new class.
  6. Click OK.

You can also change a student’s class from his or her Info page.

  1. Go to Students.
  2. Under the student’s current class, select the student’s name.
  3. Under Class, click Change class.
  4. Select the new class.
  5. Click OK.
  • Students that change classes are considered “transfer students” and may affect report data. The Reports guide has more information on transfer students.

 

4.6.Delete a student

  1. Go to Students.
  2. In the left menu, select the student’s class.
  3. Select the check box next to the student’s name.
    You can also click the student’s name and delete the account from the Student Info page.
  4. Click Delete (from the Student List page) or Delete Student (from the Student Info page).
  5. A confirmation box will appear. Click Delete.

4.7.Restore a student

If you deleted a student by mistake, you can restore that student’s account.

  1. Go to Students.
  2. In the left menu, select the deleted student’s class.
    If the class has also been deleted, you can restore the class.
  3. In the Student List, click More.
    student-more off
  4. Additional options will appear. Click Restore.
  5. Check the box next to the student account you want to restore.
  6. Click OK.
    You will need to reassign courses to the student before he or she can run a session.

When restoring students, keep the following in mind:

  • Deleting and restoring a student counts towards the maximum number of times a license can be assigned to one student. Learn more about course licenses in Manager for Administrators.
  • Restored students will not lose progress or data. They will begin where they last left off and reports will remember all previous scores and usage.

5.Manage Sessions

Through Waterford Manager, you can see which students are playing sessions, turn on class rotation, and end a student’s session.

  1. Go to Students.
  2. In the menu on the right, click the name of your class.
  3. In the student table, you can see which students are currently playing a session.

5.1.Class rotation

Turn on class rotation to skip the Student Portal screen and let the program automatically select a student.

  • Class rotation works best for classrooms where students take turns running sessions during class time.
  1. Go to Students.
  2. In the menu on the right, select your class.
  3. In the Student List page, click More.
    student-more off
  4. Click Rotation.
    If the button is gray, class rotation is turned off. The button turns green when it is turned on.
  5. Launch the student portal to begin sessions.
    The program cycles through every student until each one has had a turn to play a session.
  6. If a student is unavailable, click Not Me to move to the next student.
    If Not Me is selected several times in one day for the same student, the manager assumes the student is absent and stops including that student in its rotation. The student will be included the next day.

When a session ends, the program will select the next student and display his or her picture.

5.1.1.Walk-through: Class rotation

5.2.End a session

End a student’s session through Waterford Manager:

  1. Go to Students.
  2. Select your class.
  3. Click More.
  4. On the Student List page, check the box next to the student whose session you want to end.
  5. Click End Session.
    If a student does not have a check under Playing, then he or she is not in a session and the End Session button will not be available.

The student will finish the activity he or she is currently playing, and the session will end.

6.Home Access

Home Access allows students to run sessions at home. Only an administrator’s account can turn on or turn off home access. Parents are emailed a link where they can access an individual student portal for their child.

  • At this time, students can only run home sessions on a laptop or desktop computer.

Use progress reports to see how much time your student spends running sessions at home. Read the Reports guide for more information.

6.1.Limit sessions at home

You can limit the total number of sessions a student can play at home per day. In order to do this, your students must be assigned Home Access first, which can only be done by an administrator.

  1. Go to Students.
  2. Select your class.
  3. Click Courses.
    class-courses
  4. In the table, click the box under Sessions at Home.
  5. Make your changes. Once you click away from the box, the Save button will activate.
    Students can have up to 8 home sessions assigned.
  6. Click Save.

The number of sessions at home is for each course. This means that if a student is assigned Waterford Reading and Waterford Math & Science and his or her sessions at home is set to 2, he or she can play four total sessions at home: two for Waterford Reading and two for Waterford Math & Science.

 

 

6.2.Resend home access email

When an administrator turns on home access, parents automatically receive an email with a link to the Student Portal. If a parent needs you to resend the home access email, complete the following steps:

  1. Go to Students.
  2. Select your class.
  3. Click More.
    student-more off
  4. Check the box next the student.
  5. Click Resend Email.

If the parent has not received the email, verify the email address in the student’s account:

  1. Go to Students.
  2. Under the class, select the student.
  3. In the Student Info page, verify the email listed in Contact Email.

If the parent still does not receive the email, contact Customer Support.

7.Search Activities

Use the activity search tool to find and preview activities for custom assignments and playlists. Waterford curriculum contains over 7,000 activities. To find exactly what you are looking for, use the tips below.

 

Use quote marks.

  • If you know the name of the activity or lesson, put quotation marks around it in the search bar to limit the search results. Without quotes, the search will look for activities that contain any of the search terms.

Use the filters.

  • If your search term brings up too many results, narrow them down with the filters.
  • You can also use filters to help you browse the activity library. Click Search with the search bar blank. This will bring up every activity in the selected Program (Math & Science, Reading, or SmartStart PreK). Use the filters to narrow down the results. Search for keywords once you have a better idea of what you’re looking for.
    The search tool opens with Reading selected by default. If you want to find something in Math & Science or SmartStart PreK, make sure you change the selection under Program.

Find keywords from reports and curriculum guides.

  • Use resources like skills taught guides, correlation guides, and getting started guides to get a better idea of the content available in the search.
    Find these at help.waterford.org/resources.
  • Student reports show lesson names. Search for these lesson names in quote marks to find relevant activities for your students.

7.1.Preview Activities

You can preview activities from the search results. Click the play button next the activity you want to preview.

Preview

The activity opens in a new tab. Close the tab when you are finished previewing the activity.

7.1.1.Walk-through: Search and preview activities

7.2.Teacher Materials

Teacher materials include classroom resources like worksheets, printable masters, audio clips, classroom activity ideas, and newsletters.

To find Teacher Materials

  1. Go to Curriculum.
  2. Click Search.
  3. In the search results table, click the Teacher Materials tab.
    teacher materials
    Use the same search tips for finding online activities.
  • Teacher Materials for Waterford Reading and Waterford Math & Science are currently organized according by Common Core standard. You can use the Level and Standards search filters, but at this time you cannot use keyword search or any other search filters.
  • Teacher Materials for SmartStart PreK complement lessons and activities from the SmartStart Teacher Guide and SmartStart Activity Library.

7.3.Playlists

Playlists, part of our Classroom Advantage product, allow you to select activities and play them on an interactive whiteboard or projector for whole-class or small-group instruction. Learn more about playlists in the Classroom Advantage Guide.

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